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coolingZONE Exhibitor Kit

welcome exhibitors to coolingzone 2013:

thermal management industry international summit.


this exhibitor service kit has been prepared to help you plan for the show. please read it in its entirety.
if you have questions on any of the enclosed materials, please contact the coolingzone at 508-329-2021 or [email protected]. we look forward to seeing you in october.


our exhibitors

coolingzone-2013 thermal management summit floor plan layout subject to change
click here to enlarge image

height and space guidelines:



tabletop information

display space does not extend beyond the table surface. two stools or chairs are placed to the side or behind the table.

tabletop height:

exhibit fixtures, signage, products, etc… must be placed on top of the tabletop. signs or banners reaching a maximum of 8’l x 42"h may be hung from the drape on the front of the table. also, free standing signs or banners may be hung behind your display area. maximum height permitted on top of the table is 3"0".  maximum height permitted behind your table is 8 feet.  exhibitors may be asked to remove any exhibits not in compliance with these guidelines.

note: you may not attach any display materials to the walls. your tabletop is your only exhibit space. you may be held responsible for damages should you attempt to attach display materials to the ehibition hall walls.

intent: each exhibitor is entitled to a reasonable sightline from the aisle, regardless of the size of the exhibit.



information and guidelines




shipping label all boxes “coolingzone-13” do not send shipments to your booth.

advance deliveries— we can accomodate exhibitor deliveries for the day of the event but not prior to.

direct deliveries— monday, october 21, 2013 8:00am - 9:30am shipments may arrive directly for coolingzone-13. send direct shipments to: name of exhibiting company , coolingzone-13 - the thermal management industry international summit, tabletop #, c/o granite links golf club, 100 quarry hills drive, quincy, ma 02169

shipping material back — there is no on-site representative for federal experss, ups or other carriers.  please make arrangements ahead of time for a pick up with either fedex or with ups.

pov— (privately owned vehicles) exhibitors will be permitted to unload their vehicles at granite links golf club and convention center.

labor -  coolingzone does not have personnel for helping with setup and unload.

electrical requirements — electrical equipment and cords must be u.l. approved. all temporary electrical wiring will stay accessible and be free from debris and storage materials.  please allow space for safe passage for people to walk when using all electrical wires and cords.

general conditions— storage, booth setup, easels, chairs and signs shall not block access to any fire/life safety equipment and shall not impede exit access, exit doors or aisles. fire equipment, fire strobes, fire speakers, fire signage and fire extinguishers shall not be concealed and shall remain visible and unobstructed at all times.

storage— literature on display shall be limited to reasonable quantities. reserve supplies shall be kept in closed containers and stored in a neat and compact manner.

machinery— operation of any electrical, mechanical, or dust-producing equipment, which incorporates moving parts or could cause injury to the public require protection around machinery for the viewers' protection if safeguards are not currently in place. (this does not apply to normal electrical appliances such as lamps, computers, radios, etc.).
 
storage— empty freight or boxes may be stored behind or under your tabletop.

sound/ noise levels— sound and noise are permitted up to a maximum of 70 decibels (for fan trays or other cooling equipment demonstrations).

exhibitor packages

bronze exhibitor package

  • - 8 ft. table top exhibit space - draped table and one electrical outlet
  • - 1 free summit registration
  • - discounted full summit registrations ($495) for any additional company representatives
  • - unlimited booth personnel passes (does not include food/beverage or summit sessions)
  • - 1 page of company/product information to be included in summit proceedings (exhibitor to provide a pdf file by deadline)
  • - technical presentation during the summit sessions (spaces are limited - don't delay)
  • - placement of logo and hyperlink on summit website
secure your spot now!

silver exhibitor package

  • - 8 ft. table top exhibit space - draped table and one electrical outlet
  • - 2 free summit registration
  • - discounted full summit registrations ($495) for any additional company representatives
  • - unlimited booth personnel passes (does not include food/beverage or summit sessions)
  • - up to 3 pages of company/product information to be included in summit proceedings (exhibitor to provide a pdf file by deadline)
  • - technical presentation during the summit sessions (spaces are limited - don't delay)
  • - placement of logo and hyperlink on summit website
  • - rolling banner advertisement on the coolingzone website for 4 months (august 2013-november 2013)
  • - unlimited use of final registrants mailing list after the summit
secure your spot now!

gold exhibitor package

  • - 8 ft. table top exhibit space - draped table and one electrical outlet
  • - 3 free summit registration
  • - discounted full summit registrations ($495) for any additional company representatives
  • - unlimited booth personnel passes (does not include food/beverage or summit sessions)
  • - up to 5 pages of company/product information to be included in summit proceedings (exhibitor to provide a pdf file by deadline)
  • - technical presentation during the summit sessions (spaces are limited - don't delay)
  • - placement of logo and hyperlink on summit website
  • - rolling banner advertisement on the coolingzone website for 4 months (august 2013-november 2013)
  • - 3 full page advertisements in qpedia–october, november and december 2013 issues. exhibitor provides artwork
  • - unlimited use of final registrants mailing list after the summit
secure your spot now!


sponsorship at the summit

break sponsorship

  • - 4 available - 2 for each day
  • - morning and afternoon food/beverage breaks for the summit attendees will be held near the conference ballroom and the exhibition area.
each corporate sponsorship includes:
  • - sponsor recognition in the summit proceedings
  • - signage in the break area recognizing company sponsorships
  • - recognition with logo and hyperlink on summit website
secure your spot now!

luncheon sponsorship

  • - 2 available - 1 for each day
  • - a featured speaker is arranged for each summit luncheon.
each luncheon sponsorship includes:
  • - 1 free summit registration
  • - discounted full summit registrations ($495) for any additional company representatives
  • - sponsor recognition in the summit proceedings and at the luncheon
  • - signage at luncheon recognizing sponsorship
  • - company product literature display at the luncheon
  • - recognition with logo and hyperlink on summit website
secure your spot now!

reception sponsorship

  • - 1 available
  • - the reception will take place the evening of the first day of the summit.
the reception sponsorship includes:
  • - 2 free summit registration
  • - discounted full summit registrations ($495) for any additional company representatives
  • - sponsor recognition in the summit proceedings
  • - signage at the reception recognizing sponsorship
  • - recognition with logo and hyperlink on summit website
  • - up to 2 pages of company/product information to be included in summit proceedings (sponsor to provide a pdf file by deadline)
  • - unlimited use of final registrants mailing list after the summit
secure your spot now!


the venue

the granite links golf club and conference center—

directions

granite links is located seven miles south of boston. from i-93 (the southeast expressway), take exit 8 "furnace brook pkwy." turn right at ricciuti drive by the men's wearhouse building. turn left onto quarry hills drive.


travelling on wednesday

as the conference ends wednesday afternoon, travellers who check out of their hotel on wednesday morning may store their luggage at the conference.


hotels

there are many hotels in the area at different price ranges. two hotels granite links recommends include:
boston marriott
hyatt place, braintree
 
© 2013 coolingzone , all rights reserved. | archives | email | t: 508-329-2021 | f: 508-739-4031
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